Executive Assistant Resume Example (2026 Guide)
Executive Assistant resume example
A complete sample in the Modern template FitMyRole exports. The person and employers are fictional; the structure, skills and bullet style are what to copy.
Rachel Dunham
[email protected] • (555) 011-6235 • Philadelphia, PA • linkedin.com/in/racheldunham
Professional Summary
Executive Assistant with 8 years of experience supporting C-suite executives in healthcare, insurance and legal services. Supports the CEO of a four-hospital health system with 9,200 employees, managing a calendar of 45 to 60 meetings a week, domestic and international travel, and every board and committee meeting cycle. Prepares board books for a 14-member board of trustees, coordinates the executive leadership team’s offsites and handles confidential matters including executive compensation and merger discussions. Works ahead of the calendar, keeps a running brief for each meeting and protects the executive’s time for strategic work.
Skills
- Executive Support: C-suite support, complex calendar management, gatekeeping, meeting preparation and briefs, correspondence drafting, priority management
- Board & Governance: Board book preparation, Diligent Boards, committee scheduling, meeting minutes, governance calendars, confidential records
- Travel & Events: Domestic and international travel, visa and itinerary planning, offsite planning, executive events, vendor contracts
- Software: MS Office (Outlook, Word, Excel, PowerPoint), Microsoft Teams, SharePoint, Concur, Zoom, Smartsheet, Adobe Acrobat
- Operations & Coordination: Expense reporting, budget tracking, stakeholder coordination, project tracking, process documentation, onboarding new assistants
- Professional Strengths: Confidentiality and discretion, HIPAA awareness, executive communication, anticipating needs, crisis scheduling
Education & Certification
- Klein College of Media and Communication. Minor in Business Administration.
Work Experience
Executive Assistant to the Chief Executive OfficerMarch 2023 – PresentBrandywine Regional Health System, Philadelphia, PA
- Manage the CEO’s calendar of 45 to 60 meetings a week across four hospitals, resolving conflicts with nine senior vice presidents’ offices and holding two protected strategy blocks each week.
- Prepare and distribute board books for a 14-member board of trustees and five committees in Diligent Boards, delivering every book seven days before the meeting for 30 consecutive cycles.
- Plan domestic and international travel for the CEO and executive team, including a 10-day health system delegation trip to three countries, with no missed connections or lodging issues.
- Coordinated the logistics and confidential document flow for a hospital acquisition, managing a restricted SharePoint data room with access for 22 internal and outside advisors.
- Organize two executive leadership team offsites a year for 18 leaders, handling venue contracts, agendas, pre-reads and follow-up action logs within a $60K budget.
- Cut the CEO’s weekly email volume by roughly a third by drafting replies, routing requests to the right department and sending a daily briefing with decisions needed.
- Process monthly expense reports in Concur for the CEO and two executives, reconciling corporate card charges with zero audit exceptions.
Senior Administrative Assistant to the Chief Financial OfficerNovember 2020 – February 2023Penn Square Insurance Group, Philadelphia, PA
- Supported the CFO and two vice presidents of finance, managing calendars, investor and rating agency meetings and quarterly earnings preparation timelines.
- Coordinated logistics for four quarterly all-hands meetings and an annual investor day for 150 attendees, including speaker materials and venue contracts.
- Built a Smartsheet tracker for the finance department’s audit requests, cutting average turnaround on auditor document requests from six days to three.
- Handled confidential compensation and acquisition files, maintaining restricted folders and access logs for the finance leadership team.
- Trained three new administrative assistants on calendar standards, Concur and meeting preparation templates.
Administrative AssistantAugust 2018 – October 2020Schuylkill Partners LLP, Philadelphia, PA
- Supported four partners at a 60-attorney law firm, scheduling depositions, client meetings and court dates across three time zones.
- Prepared and formatted legal correspondence, engagement letters and billing statements in Word and Adobe Acrobat with strict confidentiality.
- Booked travel for partners attending 30 to 40 out-of-town hearings a year and reconciled travel expenses for client billing.
- Moved the team’s paper client intake forms to a shared Excel and SharePoint process, cutting new-matter setup time by two days.
Want yours to read like this? Upload your resume and a job posting, and FitMyRole rewrites it for that job in this template.
Tailor my resumeWhy This Resume Works
- Scope is concrete from the first line: the CEO of a four-hospital health system, 45 to 60 meetings a week and a 14-member board, instead of a vague "supported executives".
- Board support, the deliverable that separates C-suite assistants from general admins, is shown with a measured standard: every board book delivered seven days early for 30 consecutive cycles.
- Confidentiality is proved rather than claimed, through the restricted acquisition data room for 22 advisors and the compensation files at Penn Square Insurance Group.
- Calendar, travel, board, MS Office and coordination keywords appear in real bullets and in the Skills groups, so an ATS and a hiring manager both find them quickly.
- The progression from law firm assistant to CFO support to CEO support shows rising responsibility and comfort with three regulated industries.
Common Resume Mistakes
- Vague "supported executives" without scope or deliverables.
- No mention of calendar, travel, or board support.
- Missing confidentiality or discretion that roles often require.
Keywords Recruiters Look For
- Executive support
- C-suite
- Calendar
- Travel
- Board
- Confidential
- MS Office
- Coordination
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